These terms govern your use of the Cost Doctor platform (“Service”) operated by Rondanini Publishing Ltd (“we”, “us”, “our”), a company registered in England and Wales. By creating an account or using the Service you agree to these terms. If you do not agree, do not use the Service.
1. Definitions
- Service — the Cost Doctor web application, CLI tool, and associated APIs.
- Account — your registered user account, authenticated via our identity provider (Clerk).
- Subscription — a recurring paid plan (Pro, Team, or Governance) that unlocks additional features.
- BYOK — “Bring Your Own Key” — the platform API tokens you provide so the Service can audit your cloud infrastructure.
- Merchant of Record (“MoR”) — Polar Software Inc. (“Polar”), which processes subscription payments on our behalf.
2. Account registration
You must provide accurate information when creating an Account. You are responsible for maintaining the security of your login credentials and for all activity under your Account. You must be at least 18 years old to use the Service.
3. Subscription billing
Paid subscriptions are billed through Polar, which acts as the Merchant of Record. Polar handles payment processing, invoicing, sales tax, and VAT on our behalf. By subscribing you also agree to Polar’s Terms of Service and Polar’s Privacy Policy.
Subscriptions renew automatically at the end of each billing period (monthly or annual). You may cancel at any time from Polar’s customer portal; cancellation takes effect at the end of the current billing period.
We reserve the right to change pricing with 30 days’ written notice. Existing subscribers are not affected until the start of their next billing cycle after the notice period.
4. Free tier
The hosted Community tier is free of charge and subject to the limits described on our pricing page (currently one platform connection, 7-day audit history). We may change free-tier limits at any time.
5. BYOK — your API keys
The Service connects to third-party cloud platforms (Railway, Render, Vercel, Netlify, and others as added) using API tokens you provide. You are solely responsible for:
- ensuring you have the authority to grant the Service access to the relevant cloud accounts;
- using read-only or least-privilege tokens wherever possible;
- revoking tokens at any time if you no longer wish the Service to access your accounts.
We encrypt all tokens at rest using AES-256-GCM and never share them with third parties. The Service operates in read-only mode by default — it reads infrastructure metadata and usage data but does not create, modify, or delete any resources in your cloud accounts.
6. Acceptable use
You agree not to:
- use the Service for any unlawful purpose;
- attempt to access other users’ accounts, data, or API tokens;
- reverse-engineer, decompile, or disassemble the Service beyond what applicable law expressly permits;
- interfere with the Service’s infrastructure, including rate-limit circumvention or automated scraping;
- resell or redistribute the Service without our written consent.
7. Intellectual property
Cost Doctor, the Cost Doctor logo, and related marks are trademarks of Rondanini Publishing Ltd. The Service’s source code, documentation, and design are our intellectual property or licensed to us.
Your data remains yours. We claim no ownership over the audit results, reports, or any data retrieved from your cloud platforms via BYOK tokens.
8. Disclaimer of warranties
The Service is provided “as is” and “as available” without warranty of any kind, express or implied. Cost estimates produced by the Service are approximations based on publicly available pricing data and usage metrics — they are not official invoices from any cloud platform. Always confirm figures in the source-of-truth billing dashboard before making financial decisions.
9. Limitation of liability
To the maximum extent permitted by law, Rondanini Publishing Ltd shall not be liable for any indirect, incidental, special, consequential, or punitive damages, or any loss of profits, revenue, data, or business opportunities arising out of or related to your use of the Service.
Our total aggregate liability for any claim arising from or related to the Service shall not exceed the amount you paid us in the twelve (12) months preceding the claim.
10. Termination
You may close your Account at any time by contacting us. We may suspend or terminate your Account if you breach these terms, with reasonable notice where practicable.
On termination, your stored API tokens are permanently deleted. Audit reports and history are deleted within 30 days unless a longer retention period is required by law.
11. Governing law
These terms are governed by the laws of England and Wales. The courts of England and Wales have exclusive jurisdiction over any dispute arising out of or in connection with these terms or the Service.
12. Changes to these terms
We may update these terms at any time. Material changes will be communicated via email or an in-app notice at least 14 days before they take effect. The “last updated” date at the top of this page reflects the most recent revision. Continued use of the Service after changes constitutes acceptance.
13. Contact
Questions about these terms: privacy@berta.one.
Data controller: Rondanini Publishing Ltd, England and Wales.